May 24th, 2016

AGENDA

REGULAR JOINT MEETING OF THE OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY

Tuesday, May 24, 2016
6:30 p.m.
Oakley City Council Chambers
3231 Main Street, Oakley, CA

MISSION STATEMENT: The City of Oakley exists to build and enhance a quality community and to serve the public in a friendly, efficient, responsive manner.

VISION STATEMENT: The City of Oakley will be recognized as a model of civic participation and a vibrant delta community where families live, work, play, shop and visit.

Agendas are posted in Oakley at Oakley City Hall-3231 Main Street, outside the gym at Delta
Vista Middle School-4901 Frank Hengel Way and outside the Library at Freedom High School-1050 Neroly Road; agendas are also posted on the City’s Internet Website www.ci.oakley.ca.us. A complete packet of information containing staff reports and exhibits related to each item is available for public review prior to an Oakley City Council and/or City Council Acting as the Successor Agency to the Oakley Redevelopment Agency meeting at Oakley City Hall, 3231 Main Street, Oakley, CA 94561. Any writings or documents provided to a majority of the Oakley City Council or Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency regarding any item on this agenda will be made available for public inspection, during regular business hours, at the front counter in the Main Lobby of the Oakley City Hall located at 3231 Main Street, Oakley, CA 94561. Agendas may be picked up at the Oakley City Hall located at 3231 Main Street, Oakley, CA 94561 for no charge. To request information regarding placement on the City’s agenda e-mail distribution list, please contact us at (925) 625-7000.We provide social media options to stay connected to City Hall through Facebook, Twitter, Next Door and Instagram. Other opportunities to connect with City Hall include Peak Democracy, Oakley On Demand and Constant Contacts. Please contact us at (925) 625-7000 for additional information or visit our website at www.oakleyinfo.com

If you have a physically challenging condition and require special accommodations, please
call the City Clerk’s office at (925) 625-7013.

(Please keep cell phones/pagers turned off during the meeting.)

1.0  OPENING MATTERS

Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency

1.1   Call to Order and Roll Call of the Oakley City Council and Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency

1.2   Pledge of Allegiance to the Flag (Alizea Marin, Oakley Elementary School Student)

1.3   Update from the Oakley Library (Andrea Freyler)

1.4 Playful City USA Proclamation (Lindsey Bruno, Recreation Manager)

1.5 Proclamation recognizing May as Mental Health Awareness Month (Vanessa Perry)

The City Council will be taking a brief recess at 7:00 p.m. to introduce the Oakley Union  Elementary School District Choir.

2.0  PUBLIC COMMENTS
At this time, the public is permitted to address the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency on non-agendized items.  PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES.  In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda.  The Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter. The exceptions under which the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2(b)(1)(2)(3).  Members of the public should submit any Speaker Cards for Public Comments in advance of the Mayor calling for Public Comments.

3.0  CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency with one single action.  Members of the audience, Staff or the Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor remove the item.  Members of the public should submit any Speaker Cards related to the Consent Calendar in advance of the Consent Calendar being considered.

Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency

3.1  Approve the Minutes of the Special City Council Meeting and Regular Joint Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency Meeting held May 10, 2016 (Kim Carmody, Records Management Clerk)

Oakley City Council

3.2   Report out of Closed Session Memo (Derek Cole, City Attorney)

3.3 Adopt a Resolution Authorizing the City Manager to Execute an Agreement for Services with St. Francis Electric to Provide Contract Electrical Maintenance and Repair Services for City of Oakley Traffic Signals, Street Lights, Park & Parking Lot Lights in an Amount not to Exceed $85,701 Annually from July 1, 2016 through June 30, 2018 (Kevin Rohani, Public Works Director/City Engineer)

3.4   Approval of Subdivision Improvement Agreement, Subdivision Annexation and Assessment Deferral Agreement, Final Map and Modification of Conditions of Approval for Subdivision 8836 Vintner View (South of Grapevine Lane, East of O’Hara Avenue)(Kevin Rohani, Public Works Director/City Engineer)

3.5  Authorize the City Manager to Execute an agreement for Street Sweeping Services with Contract Sweeping Services in an amount not to exceed $144,547.20 Annually from July 1, 2016 through June 30, 2017 (Kevin Rohani, Public Works Director/City Engineer)

3.6   Amendment to the Consulting Services Agreement with Dean Hurney Access Inspection (Bryan Montgomery, City Manager)

3.7   Agreement with Shine House Cleaning for Facility Maintenance Services (Bryan Montgomery, City Manager)

3.8  Authorize the City Manager to Execute an Agreement Extension for Services with Terracare Associates Inc. to Provide Landscape Maintenance for City of Oakley in an Amount not to Exceed $617,552 Annually from November 1, 2016 through October 30, 2018 (Kevin Rohani, Public Works Director/City Engineer)

3.9  Authorize the City Manager to Execute an Agreement Extension for Services with Marina Landscape Inc. to Provide Contract Landscaping Maintenance for City of Oakley in an Amount not to Exceed $320,783 Annually from November 1, 2016 through October 30, 2018 (Kevin Rohani, Public Works Director/City Engineer)

3.10 Authorize the City Manager to Execute an Agreement Extension for Services with Commercial Support Services to Provide Landscape Maintenance Services for City of Oakley in an Amount not to Exceed $70,485 Annually from November 1, 2016 through October 30, 2018 (Kevin Rohani, Public Works Director/City Engineer)

3.11 Acceptance of Work Associated with CIP Project No. 169 – FY 2015/2016 Curb, Gutter, Sidewalk Repair and Replacement Project (Kevin Rohani, Public Works Director/City Engineer)

3.12 Resolution confirming the Costs for Emergency abatement of Non Storm Water Pollutant at 4309 Redwood Drive (APN 035-555-017) (Troy Edgell, Code Enforcement Manager)

3.13   Acceptance of Subdivision Improvements Associated with Subdivision 9104 (Cutino Property, Cedar Glenn Drive South of Laurel Road, Approximately 450’ east of Rose Ave) and Beginning the One Year Warranty Period (Kevin Rohani, Public Works Director/City Engineer)

3.14  A Resolution Authorizing the City Manager to Pursue Either the potential Formation of a Joint Powers Authority (JPA) or the Negotiation of a Memorandum of Understanding (MOU) for the Regional Regulation of Taxicab Services within Contra Costa County (Chris Thorsen, Chief of Police)

3.15  Approval of purchase of Parks assorted furniture from Outdoor Creations Inc. in amount of $83,143.55 (Kevin Rohani, Public Works Director/City Engineer)

4.0  PUBLIC HEARING

Oakley City Council

4.1  4190 Brown Road (MS 08-978) Tentative Parcel Map Extension (TME 02-16) Request for approval of a Tentative Parcel Map Extension. The applicant is requesting to extend the approval of Tentative Parcel Map MS 08-978 (known as “4190 Brown Road Minor Subdivision”) for an additional three (3) years. The map was set to expire on June 12, 2016. The minor subdivision consists of a 2.0 acre site subdivided into 4 lots with one remainder lot. The project is located at 4190 Brown Road and zoned R-10 (Single Family Residential) District. (Ken Strelo, Senior Planner)
4.2 Hamman Tentative Parcel Map (TPM 02-16) Request for a Tentative Parcel Map (TPM 02-16) to subdivide 3.96-Acre Parcel into two lots with a remainder parcel. Parcel A will be 1.347-Acres, Parcel B will be 1.842-Acres and the Remainder Parcel will be .702-Acres. No Construction is Proposed at this time. The site is designated as Light Industrial in the Oakley 2020 General Plan and Zoned Light Industrial (LI) District. The Property is Located at 2540 Oakley Road (APN: 037-080-021) (Joshua McMurray, Planning Manager)

4.3   Downtown Oakley Commercial Mixed Use Design Review (DR 15-16) Design Review (DR 15-16) approval for a new two-story, mixed use project. The project consists of a 1st floor retail and 2nd floor office building totaling 40,001 square feet, a 54 parking space parking lot and landscaping. The Variance (VA 01-16) has been requested for a reduction in the number of parking spaces required for the project. This project is associated with the approved Main Street Improvement and Development Agreement (DA 02-15). The 1.68-acre project site is designated Commercial Downtown in the Oakley 2020 General Plan and zoned Downtown Specific Plan (SP-4). The project is located along the North side of Main Street between 2nd Street and 5th Street (APN: 035-122-008 and 035-164-002). (Joshua McMurray, Planning Manager)

5.0  REGULAR CALENDAR

5.1   Two Resolutions Initiating the Fiscal Year 2016-17 Oakley Street Lighting and Landscape Assessment District No. 1 proceedings; initiating the process and declaring the intention to order improvements levy and collect assessments, and Setting June 14, 2016 as the date for the Public Hearing )(Kevin Rohani, Public Works Director/City Engineer)

5.2 Authorize the City Manager to enter into a MOU with the Oakley Chamber of Commerce for Occupation of 3330 Main Street Building and Future Partnership (Dwayne Dalman, Economic Development Manager)

5.3  Main Street Downtown Improvement Project Gateway Design Monument Selection (Kevin Rohani, Public Works Director/City Engineer)

5.4 2016-2018 Strategic Plan (Nancy Marquez, Assistant to the City Manager)

6.0  REPORTS

6.1  CITY MANAGER

(a) City Manager

6.2   OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY

(a)    Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency Comments

(b)   Requests for Future Agendas

7.0  WORK SESSION

Oakley City Council

7.1 Discussion of 2016-2017 Budget and 5 Year Capital Improvement Plan (Deborah Sultan, Finance Director)

8.0  CLOSED SESSIONS

8.1   CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6

City Designated Representative: Bryan Montgomery, City Manager

Unrepresented Employees: Records Management Clerk, Receptionists (3), Paralegal/City Clerk, Program Coordinator/Human Resources Assistant, Human Resources  Manager/Assistant to the City Manager, Facilities Maintenance/Code Enforcement Technician, Finance Director, Senior Accountant, Senior Accounting Technician, Accounting Assistant, Permit Technician, Building Inspector II, Code Enforcement  Manager, Code Enforcement/Building Inspector II, Chief of Police, Administrative Assistants (3), Police Services Assistant, Assistant to the Chief, Police Services Assistant/ Code Enforcement Technician, Economic Development Manager, Planning Manager, Senior Planner, Public Works Director/City Engineer, Senior Engineer, Associate Engineer, Assistant Engineer, Public Works Administrative Specialist, Public  Works Inspector II, Public  Works  Maintenance Worker, Public Works Maintenance Laborer, Recreation Manager/Website Coordinator, Recreation & Events Coordinator, Senior Recreation Leader, Recreation Leaders(3), Recreation Aides(2), Facilities Maintenance, Parks & Landscape Maintenance Division Manager, Maintenance Foreman, Public Works Laborer II, Tree Maintenance Laborer, Seasonal Parks and  Maintenance Laborers(3), Sports Field Maintenance Laborer, Park  Monitor, Facilities Attendant, Police Lieutenant, Police Sergeant, Police Officers.

9.0  ADJOURN