Personnel Resources

Employee Policies Manuals

Personnel Policies Manual (All Personnel)

Personnel Policies Manual (Sworn Personnel)


To complete your timesheet through our online portal:

If you do not have a password to log in to the online portal, contact the Finance Department.

Below is the most recent Timesheet Templates that should be used by City of Oakley Personnel based on your set schedule:



To review a summary of the City of Oakley’s benefits for full-time equivalent employees, please take a look at the Employee Benefits Guide 2017-2018

To find out if you are eligible for the benefits described in the Employee Benefits Guide and to enroll, please contact Gabriela Baños-Galván, Human Resources Technician.

For more information, click on the flyers for our Employee Assistance Program (EAP) and MEDEX Travel Assist. Here is an overview of the EAP benefit summary.


The City of Oakley does offer deferred compensation plans through ICMA Retirement Corporation. To view the plan enrollment kits, please click on the links below. For any questions regarding these plans, please contact our direct Plan Specialist Representative:

Habib Mbye

Phone: 202-962-8232


Information and Enrollment Kits:

ICMA Deferred Compensation 401a Plan

ICMA Deferred Compensation 457 Plan


To make changes to your deferred compensation plan’s contribution, please complete one of the following forms:

Contribution Change Form (457 Plan)

Contribution Change Form (401a Plan)



If you are currently enrolled for benefits and would like to make a change to your plan or policy, please see the forms below:

Dependents change to your medical plan:     Cal Choice Plan Change Form

Dependents change to your vision plan:   Vision Service Plan Change Form

Dependents change to your dental plan:   Delta Dental Change Form

Beneficiary changes to your Life and AD&D Plan:   Standard Insurance Change Form


If you enrolled in our Flexible Spending Account (FSA) benefit during open enrollment, or upon hire, you should have received an email from our FSA provider. You can pay for most transactions using your FSA credit card. Please do not discard your FSA cards after you’ve depleted your FSA monies as the cards are reusable and you will have to pay to receive new cards. For more information about your Flexible Spending Account benefit and how to use the online portal to monitor your expenses, read the FSA Welcome Packet:

A claim form is available for any eligible medical expenses, or for any dependent care claims you need to be reimbursed for. Please use the claim form below.


In order to be reimbursed monies due to your use of the Tuition Reimbursement Program, please complete the following form:

Tuition Reimbursement Program




Throughout your employment with the City of Oakley, you may find it necessary to make personal changes and the following forms will come in handy:

Changes to Federal Withholding:    W-4 (2018 Federal Withholding)

Changes to State Withholding:     DE-35   and    DE-4

Other helpful forms:


As you continue to “sharpen the saw” by attending trainings and growing professionally, we would greatly appreciate it if you assisted the Human Resources Department by completing the following spreadsheet after each training. This way, you can track your own training and provide updates and certificates of completion to the HR.

Professional Development Spreadsheet