Personnel Resources

Employee Policies Manuals

Personnel Policies Manual (All Personnel)

Oakley Police Officers Association MOU (Sworn Personnel)

To complete your timesheet through our online portal:

If you do not have a password to log in to the online portal, contact the Human Resources Division or Finance Department.


To review a summary of the City of Oakley’s benefits for full-time equivalent employees, please take a look at the Employee Benefits Guide 2019-2020

To find out if you are eligible for the benefits described in the Employee Benefits Guide, contact Human Resources.

For more information, click on the flyers for our Employee Assistance Program (EAP) and MEDEX Travel Assist. Here is an overview of the EAP benefit summary.

The City of Oakley does offer deferred compensation plans through ICMA Retirement Corporation. To view the plan enrollment kits, please click on the links below. For any questions regarding these plans, please contact our direct Retirement Plan Specialist:

Marcus Marshall

Phone: 800-729-4457


Information and Enrollment Kits:

ICMA Deferred Compensation 401a Plan

ICMA Deferred Compensation 457 Plan

ICMA Deferred Compensation Roth IRA Plan   (employee contributions only)

To make changes to your deferred compensation plan’s contribution, please complete one of the following forms:

Contribution Change Form (457 Plan)

To learn more information regarding the Roth IRA Plan, please watch the following video:   Roth IRA Plan (#706301)


If you are currently enrolled for benefits and would like to make a change to your plan or policy, please see the forms below:

Dependents change to your medical plan:     Cal Choice Plan Change Form

Dependents change to your vision plan:   Vision Service Plan Change Form

Dependents change to your dental plan:   Delta Dental Change Form

Beneficiary changes to your Life and AD&D Plan:   Standard Insurance Change Form

If you enrolled in our Flexible Spending Account (FSA) benefit during open enrollment, or upon hire, you should have received an email from our FSA provider. You can pay for most transactions using your FSA credit card. Please do not discard your FSA cards after you’ve depleted your FSA monies as the cards are reusable and you will have to pay to receive new cards. For more information about your Flexible Spending Account benefit and how to use the online portal to monitor your expenses, read the FSA Welcome Packet:

A claim form is available for any eligible medical expenses, or for any dependent care claims you need to be reimbursed for. Please use the claim form below.

In order to be reimbursed monies due to your use of the Tuition Reimbursement Program, please complete the following form:



Throughout your employment with the City of Oakley, you may find it necessary to make personal changes and the following forms will come in handy:

Changes to Federal Withholding:    W-4 (2019 Federal Withholding)

Changes to State Withholding:     DE-35   and    DE-4

Other helpful forms:

As you continue to “sharpen the saw” by attending trainings and growing professionally, we would greatly appreciate it if you assisted the Human Resources Department by completing the following spreadsheet after each training. This way, you can track your own training and provide updates and certificates of completion to the HR.

Professional Development Spreadsheet