Employee Policies Manuals
Personnel Manual (All Personnel)
Oakley Police Officers Association MOU (Sworn Personnel)
Complete your timesheet through our online portal: https://e2017.ci.oakley.ca.us
Leave Without Pay Request Form: https://files.constantcontact.com/2ff4820e001/41220ae6-3416-428d-937b-14ced5d7c66e.pdf
If you do not have a password to log in, contact the Human Resources Division or Finance Department.
Benefits
Review the 2021-2022 Employee Benefits Guide to see a summary of the City of Oakley’s benefits available to full-time equivalent employees.
To learn if you are eligible for the benefits described in the Employee Benefits Guide, contact Human Resources.
If you are currently enrolled for benefits and would like to make a change to your plan or policy, contact HR regarding your qualifying event. Ease will be opened for you to make the necessary changes.
Ease – Benefit Enrollment System
Retirement Plans-ICMA-RC
The City offers 401(a) Money Purchase and 457(b) Deferred Compensation plans to help you save for retirement with convenience and tax advantages. As well as a payroll ROTH IRA and a Retirement Health Savings Plan (RHS).
To view the plan information kits, please click on the links below. You can also schedule an appointment to discuss your options with our assigned Plan Specialist, Isaiah Carter.
Click here to schedule an appointment with Isaiah Carter.
Click here once you are ready to enroll in a deferred compensation plan. To print out instructions on how to enroll online, print the online enrollment sheet. Be sure to note the Plan numbers listed below so that you can enroll in the correct plan.
Information kits & Plan numbers:
- Get to Know Your 401a Plan (Plan# 107037)
- Get to Know Your 457 Plan (Plan# 304431)
- What’s the Difference? Comparing 457 and 401a Plans
- Vantagepoint Roth IRA Application (Plan# 706301)
- Guided Pathways Managed Account Video & Flyer
To make changes to your deferred compensation plan contribution, please complete the following form:
Contribution Change Form (457 Plan)
Informational Resources for General Staff:
- Get to Know Your RHS
- RHS Employee Q&A
- Why Managed Accounts
- 457 Roth Another Way
- Match Roth IRA with 457
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If you enrolled in our Flexible Spending Account (FSA) benefit during open enrollment, or upon hire, you should have received an email from our FSA provider. You can pay for most transactions using your FSA credit card. Please do not discard your FSA cards after you’ve depleted your FSA monies as the cards are reusable and you will have to pay to receive new cards. For more information about your Flexible Spending Account benefit and how to use the online portal to monitor your expenses, read the FSA Welcome Packet:
The new changes to our FSA portal and smart phone app are going to make it easier to manage your pre-tax funds! The email you have on file with the benefit carrier is either your City email or the email you used upon applying for employment. To sign up online, follow the instructions on the Participant Access Flyer.
If you ever need to pay for an FSA-eligible expense and don’t have your FSA card available, you can always submit a claim to be reimbursed. For more information about how to submit a claim follow directions on the Participant Reimbursement Flyer.
In order to be reimbursed monies due to your use of the Tuition Reimbursement Program, please complete the following form:
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Other
Click on the following links for more information on the Employee Assistance Program (EAP) and Travel Assistance Program. Also see the EAP benefit summary & Travel Assistance benefit description.
Throughout your employment with the City of Oakley, you may find it necessary to make personal changes and the following forms will come in handy:
Changes to Federal Withholding: 2021 W-4
Changes to State Withholding: DE-35 and DE-4
Other helpful forms:
- Leave Without Pay Request Form
- Cash in Lieu of Medical Benefits Form
- Vacation Buy Back Form
- Direct Deposit Change Form
- Gym Reimbursement Form
- Gym Reimbursement Form (POA)
As you continue to “sharpen the saw” by attending trainings and growing professionally, we would greatly appreciate it if you assisted the Human Resources Department by completing the following spreadsheet after each training. This way, you can track your own training and provide updates and certificates of completion to the HR.